Fee Schedule

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Fee Schedule

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1.Add a New Blank Fee Schedule:

a.Click on the New button.

b.Type in a name for the new Fee Schedule.

c.Click OK.

2.Download a Medicare Fee Schedule (PFS):

a.To Download a Medicare Fee Schedule, first click on the drop down boxes just below the Year and Quarter headings and select the year and quarter for the Medicare Fee Schedule is that you wish to download.  A list of available localities for you to select from will appear in the drop down box just below the Carrier Locality heading.

b.Click the Download button to download the fee schedule that you desire.  If the download finished properly, you will now see this Fee Schedule in the Fee Schedule drop down list.

3.Select a Fee Schedule:

a.Select a Fee Schedule: Click on the drop down box just below the Fee Schedule heading and then click on the Fee Schedule you wish to select.

4.Choose Category:

a.To only view Fee Schedule records for a certain category of CPT codes, click on the desired category in the white box in the middle of the screen.  The records will appear just below this section of the screen.

b.Click on the + or - to expand or contract respectively to see more or less subcategories of CPT codes.

5.Delete a Fee Schedule:

a.Select the Fee Schedule you wish to delete.

b.Click the Delete button.

6.Rename a Fee Schedule:

a.Select the Fee Schedule you wish to Rename.

b.Click the Rename button.

c.Type the new name.

d.Click OK

7.Edit a Fee Schedule:

a.In the table, find the record and the field that you wish to edit.

b.Click on the cell and type in the new number.

c.To register the change, click off of the cell, press the Tab key, or the Enter key.

d.The Tab key will allow you to move horizontally through a record, editing as you go, if you wish.

e.The Enter key will allow you to move vertically through a field, editing as you go, if you wish.

f.Save your changes by clicking on the Save button.

8.Print a Report:  See the Management Reports help page for instructions on how to print a report.

9.Send to Another Office:

a.Select the Fee Schedule that you want to be sent (copied) to another office(s).

b.Click the Send to Another Office button.  The Pick Office(s) pop-up window will appear.

c.Select the office(s) that you would like to send this Fee Schedule to.

d.Click OK to send the record(s).  The Fee Schedule remains in this office and is now also copied to the Fee Schedule list in the other office(s) selected.

e.If there is a Fee Schedule Name from the selected office(s) that is the same as a Fee Schedule Name from the data you are sending, you will be asked if you want to overwrite:

i.The All option will tell Intelicode® to overwrite any and all fee schedules (from this point forward in this process) in the selected office(s) that have a Fee Schedule Name that matches a Fee Schedule Name in the data you are sending.

ii.The None option will tell Intelicode® to not overwrite any fee schedules for this particular copy from this point forward in this process.

iii.The Yes option will tell Intelicode® to overwrite this one particular fee schedule and only this fee schedule.

iv.The No option will tell Intelicode® to not overwrite this one particular fee schedule and only this fee schedule.

v.The Cancel option will stop the entire Send process.

10.Copy From Another Office:

a.Click the Copy From Another Office button.

b.Select the office(s) from which you wish to copy all of its Fee Schedules.

c.Click OK.  The Fee Schedules from the office(s) you selected are now a part of your current office's Fee Schedule list.

d.The Fee Schedules from the office(s) you selected are now a part of your current office's Fee Schedule list.

e.If there is a Fee Schedule Name from the selected office(s) that is the same as a Fee Schedule Name from your current office, you will be asked if you want to overwrite:

i.The All option will tell Intelicode® to overwrite any and all fee schedules (from this point forward in this process) that have a Fee Schedule Name that matches a Fee Schedule Name in the data you are copying.

ii.The None option will tell Intelicode® to not overwrite any fee schedules for this particular copy from this point forward in this process.

iii.The Yes option will tell Intelicode® to overwrite this one particular fee schedule and only this fee schedule.

iv.The No option will tell Intelicode® to not overwrite this one particular fee schedule and only this fee schedule.

v.The Cancel option will stop the entire Copy process.

11. Import From File:

a.You can import Fee Schedules from a Microsoft Excel Spreadsheet (.xsl, .xslx), or from a Comma Separated File.

b.Click on the Import From File button.  The Open window will pop up.

c.Browse to the location of the file you wish to import.

d.Using the drop down box in the lower-right portion of the Open window, choose the file type of the file you wish to import.

e.Next, select the file by clicking on it.

f.Click the Open button to import the file.

g.You will be asked the question, "Does this file have headers?"  If the top row in your spreadsheet or CSV file is made up of column headings, click Yes.  Otherwise, click No

h.If you clicked Yes, you will next have the opportunity to match up the fields in your file to the static Fee Schedule table fields.  Read the text in the light blue box at the bottom of the Import Fields window for further instructions.  Click OK when you are confident that the fields are matched up properly.

i.If you clicked No, you will need to match the column name to the column in your data.  You can do this by right-clicking on a field and matching it up to the number of the order in which it appears in your data.  The order begins with "0".

j.Your imported data will appear in the table.

k.If you have questions about importing Fee Schedules, see Importing Fee Schedules help page.

12. Export to File:

a.If you'd like to export your Fee Schedule to a Comma Separated Values (.csv) file, click the Export To File button.

b.Browse to the location in which you would like to save your exported CSV file.

c.Type in a file name for this file in the text box to the right of the File Name heading toward the bottom of the window.

d.Click Save to save the CSV file.

13. When you are finished with the Fee Schedule screen, click on a different maintenance table from the menu on the left side of the screen or click Close to close the Management screen.

5 Fee Sched

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